Notice of Annual General Meeting 10 December 2020

All members of The Richmond Society (Charity number 1169079) are invited to attend the Annual General Meeting which will be held virtually by Zoom on Thursday 10 December 2020 at 7:30 pm.

Please register in advance to attend this virtual AGM by sending an email to secretary@richmondsociety.org.uk. We need at least 20 members to attend online to enable the meeting to go ahead and to transact the necessary business.

Agenda

Before the formal business of the meeting the Trustees will present a review of the Society’s work during the year and members will have the opportunity to ask questions. In addition, a presentation on the Society’s future visual identity will be shared with members.

  1. To note the Minutes of the Annual General Meeting of 5 December 2019
  2. To receive the Annual Report and Accounts for the year to 30 September 2020
  3. To elect the Chairman, Honorary Secretary, Honorary Treasurer
  4. To elect or re-elect otherTrustees
  5. To appoint the Independent Examiner
    (Noel Flannery CIPFA will be proposed)
  6. Any other business

Elections

In accordance with the constitution, each year the Chairman, Secretary, Treasurer and one-third of the six Trustees must retire, but may offer themselves for re-election. In addition, any Trustee appointed during the year must retire and stand for election.

The current Trustees are:

   

Chairman

Hon Secretary

Hon Treasurer

* Barry May

* Anne Koutsabeloulis

* Andrew Coleman

   

Marketing & Comms

Membership

Vice Chair and Planning

Systems & Heathrow

Infrastructure

Landscaping and Riverside

* Simon Clarkson

Ginny Curry

Louise Fluker

Neil Maybin

* Stephen Speak

* Nicky Wood

Accordingly, those marked * above have all been proposed and seconded for election at the Annual General Meeting on 10 December 2020.

Noel Flannery CIPFA (Independent Examiner 2019-20) is willing to serve again.

Further Nominations

Nominations are invited for the positions of Chairman, Honorary Secretary, Honorary Treasurer and other Trustees. These must be submitted in writing by 19 November 2020 to the address below or by email to the secretary at secretary@richmondsociety.org.uk. Candidates for election must be Society members who are willing to serve, and must be proposed and seconded by Society members.

How to Participate

Please register in advance to attend the virtual AGM by videoconferencing by sending an email to secretary@richmondsociety.org.uk.

We need at least 20 members to attend online to enable the meeting to go ahead and to transact the necessary business so please do join us.

The meeting will be held via Zoom. Your video conferencing experience will be better if you have downloaded the Zoom app and it is up to date. Once you have registered, you will receive a confirmation email containing instructions and the Zoom meeting link which will allow you to join the meeting. You will need to keep this safe and easily available for Thursday 10 December. Check your spam/junk mailbox if you are unable to find it. If you have any problems receiving the link or any queries, please email secretary@richmondsociety.org.uk.

We will open the meeting just before 7:15 pm and send you to a virtual waiting room until shortly before 7:30 pm when you will be admitted to the meeting.

The final agenda and relevant papers will be circulated by email in advance of the meeting and will also be available on our website www.richmondsociety.org.uk.

If you have household membership, each of you has a vote. As voting will be done electronically you each need to register separately and you each need to use your own device for your votes to be counted.

How to ask a question

Zoom has a function called Chat at the bottom of the screen on a laptop or desktop, but it varies depending (a) whether you are using the Zoom app or linked through your browser or (b) the type of device, so you will need to familiarise yourself with this before the meeting.

Press the Chat button then type your question in the space provided and press send. The Chairman will see questions as they are entered and will take them in order. You will have the opportunity to ask a supplementary question after the answer (provided you have unmuted yourself).

After all relevant questions have been answered, the Chairman will put each resolution to the vote. This will be done on screen.

How to vote

When it is time to vote, the Chairman will put each resolution to the vote by means of an electronic poll and will launch the voting. You will see on your screen a box with options to vote in favour or against the resolution or to withhold your vote. You vote by choosing your preferred option. Once everyone has voted, the poll will be ended and the results announced.

Meeting Recording

Please note that we will be recording the meeting for the purpose of producing the minutes and this may be posted on the Society’s website. If you do not wish to be recorded on video, please make sure you disable the video camera icon on your screen.